VIVE Arts (HTC) is a global arts initiative supporting artists and cultural organisations to experiment with immersive technology to create artworks and digital innovation projects. VIVE Arts harnesses cutting-edge technology to transform the way culture is made, shared, and experienced. Since 2017, VIVE Arts has partnered with more than seventy leading artists and cultural institutions on a wide variety of projects. With the aim of building a rich ecosystem for digital art, VIVE Arts explores the artistic applications of new technologies, supporting artists and institutions in the creation of ground-breaking works.

The VIVE Arts Programme department commissions and produces all VIVE Arts projects and programmes. It works with internal teams within VIVE Arts and wider HTC, and with a wide range of external partners including artists, cultural institutions, designers, and developers/studios.

We are seeking a Project and Touring Manager to join our team at VIVE Arts. The successful candidate will play a critical role in managing the production and delivery of VIVE Arts’ diverse and dynamic portfolio of projects. These include institutional partnerships, artwork commissions, location-based experiences, touring projects, and other programmes.

Production:

• Project manage the successful development and delivery of projects/programmes for VIVE Arts across institutional partnership projects, artwork commissions, location-based experiences, touring projects, and other Programme activity.
• Work closely with internal and external stakeholders to manage all production activity for assigned projects/programmes to ensure successful delivery through proposal, R&D, production, installation/delivery, operation, touring, and evaluation.
• Liaise closely with tour venues on scoping and managing all practical arrangements for touring experiences including contracts, design/technical/installation planning, insurance, and transport.
• Support planning for touring location-based experiences and early scoping with prospective tour venues.
• Prepare and monitor key project documentation, maintain shared files and ensure information is up-to-date. The Project and Touring Manager is expected to use their judgment to make recommendations and take decisions in managing the project.
• Manage the timely execution of project contracts and ensure they are processed and approved swiftly through internal systems, in consultation with internal Legal staff
• Ensure all external stakeholder payments are processed efficiently, in consultation with internal Finance staff.
• Regularly report to Head of Programme and other internal staff on project status.
• Support demos or presentations to external partners as needed.
• Make logistical arrangements for timely delivery of AVHW (audiovisual hardware) for project/programmes, ensure company inventory is up-to-date and liaise with logistics provider on shipping/fulfillment/maintenance.
• Coordination of VIVE Arts audiovisual hardware inventory to ensure stock inventory held with third-party provider is accurate and up-to-date.
• Provide additional administrative support to the department as needed e.g. preparing presentations/briefings, arranging/presenting demos, scheduling meetings, logistical arrangements, supporting research/preparation for projects/programmes, developing online content, keeping administrative files in good order.

General:

• Support the Programme department with future planning and research.
• Support the planning, production, logistics, and research for any public programmes or events associated with VIVE Arts projects.
• Support research and writing of content for the VIVE Arts website and other VIVE Arts-related platforms (eg social).
• Communicate VIVE Arts mission and vision and represent company at internal and external activity as required.

The above description is intended as an outline of the duties and responsibilities for this role. This is not exhaustive, and it is likely to change over time. You may be expected to undertake other duties that are commensurate with this role.

Essential:

• Minimum 5-years experience in project management in arts and cultural sector and/or digital/immersive sector.
• Knowledge of and/or experience with arts/culture sector and digital art mediums.
• Interest in new forms of cultural production using advanced technologies.
• Ability to work with independence, think strategically and creatively, problem-solve, and prioritise effectively.
• Experience of managing and prioritising workload and tasks in a dynamic environment with tight deadlines.
• Excellent communication skills to work effectively in collaborative teams, with both internal and external partners.
• Good writing skills and excellent standard of written/spoken English.
• A positive, flexible and collaborative attitude.
• Experience of using MS Office and other relevant IT systems to an intermediate / advanced level.
• Flexible with working with teams across time zones.

Desirable:

• Experience with project managing touring experiences/exhibitions and working with international venues.
• Knowledge of and/or experience with immersive/emerging technologies – virtual reality, mixed reality, game design and engines, CG, AI, location-based experiences, motion and volumetric capture, blockchain and web3.
• Knowledge of and/or experience producing digital art exhibitions/experiences in public-facing environments.
• Interest in and ability to travel internationally on occasion

Interview Process:

• Application deadline: Friday 25 April 2025 (5pm GMT)
• Application process: Apply for this job online and submit the following: CV (2 sides A4 max) and a cover letter (1000 words max) explaining how you fit the role and meet the criteria.
• Interview period: Monday 12 May - Friday 23 May (online). The successful candidate would be expected to be in post within 1-2 months depending on notice period.
• Start date: Monday 16 June 2025 (preferred).

Additonal Info:

• Reports to: Head of Programme
• Direct reports: None
• Contract:  Permanent
• Probation period:  6 months
• Notice Period: 1 month
• Salary: £38,000 – £45,000 per annum (dependent on experience).
• Hours: Full time, 37.5 hours per week (9-5.30pm), additional hours may be required during specific periods of work.
• Annual leave 25 days per annum (excluding public holidays)
• Hybrid work 2 days in London co-working space (usually Wednesday/Thursdays), 3 days remote

We are an equal opportunity employer and we are committed to recruiting from diverse backgrounds.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics. Please indicate any accessibility needs and/or adjustments you might require as part of the process.